Executive Assistant (Product Development Focused)

Product Development Coordination

• Partner with Managers and Team Leads across all functions - Design, Engineering (Mobile, Web, Backend), Customer Success, QA, Data, HR, Finance, DevOps, and IT to monitor product development progress and ensure seamless, goal-oriented collaboration across teams.
  Coordinate effectively with external partners, vendors, and agencies to support product and technical initiatives, ensuring alignment on quality, timelines, and deliverables.
  Maintain clear documentation, communication, and accountability for all product-related initiatives to ensure priorities are well understood and executed on time.
  Contribute to designing and improving scalable processes that strengthen cross-functional efficiency, accelerate product delivery, and support sustainable team growth.
  Identify collaboration gaps, surface execution risks early, and proactively propose solutions to keep projects and teams aligned with Everfit’s strategic goals.

Strategic Support & Leadership Enablement

• Proactively manage and track the Director’s priorities, projects, and deadlines to ensure timely completion, cross-functional coordination, and alignment with company objectives.
• Act as the primary liaison between the Head of Engineering (Director), internal teams, and external stakeholders — handling all communication with discretion, professionalism, and sound judgment.
• Prepare concise briefing materials, reports, and data insights to equip the Director for key meetings, reviews, and strategic discussions.
• Review and refine documents, proposals, and presentations from various teams to ensure accuracy, completeness, and alignment before submission to the Director.
• Draft and edit internal announcements, updates, and summaries that effectively convey the Director’s vision and priorities across the organization.
• Streamline communication between leadership and departments to promote transparency, accountability, and unified execution.

Operational Excellence & Administrative Leadership

• Schedule and manage meetings, prepare agendas, capture actionable minutes, and ensure effective follow-up on key deliverables.
• Assist in planning and executing internal and external events such as TechTalks, workshops, and industry collaborations that reinforce Everfit’s brand and culture.
• Partner with HR, Finance, and other teams on company-wide initiatives, projects, and events under the Director’s oversight.
• Support financial and budget tracking for the Director’s projects, ensuring accuracy and transparency.
• Anticipate needs, resolve operational challenges, and create efficient systems that allow the Director to focus on strategic priorities.

Compensation & Benefits

• Competitive salary with 13th-month pay and performance bonus.
• Paid leave — vacation, sick leave, and maternity leave.
• Full social insurance coverage and premium healthcare benefits.

Build Your Career with Impact

• Be part of a mission-driven company that’s transforming human potential.
• Empower over 200,000+ coaches in more than 200 countries — including Olympic athletes, military trainers, rehab specialists, and celebrity coaches.
• Make a global impact while building a meaningful, purpose-driven career.
• Continuous training and mentoring.
• 1–2 performance reviews annually.

Work Environment

• English-speaking, international environment promoting open communication and collaboration.
• Work alongside world-class talent from companies like Apple, Meta, Uber, Patreon, and Nike, united by a shared passion for impact and excellence.
• International team for global career growth.
• State-of-the-art equipment provided.
• Beautiful working environment near Danang's city center (Dragon Bridge) and Hanoi office.

Health & Wellness

• PVI health insurance program and annual health check-ups.
• Active sports clubs (football, badminton, pickleball) and company retreats.
• A modern pantry designed for relaxation and social connection.
• Monthly wellness and learning workshops to recharge and grow.

• Bachelor’s degree or equivalent professional experience in business, management, or a related field.
• Minimum 3 years of experience in a tech company, ideally in a Business Analyst or Project/Operations Coordinator role within a product-driven or outsourcing environment.
• Proven experience working in international or cross-cultural settings, preferably with US-based teams, clients, or markets.
• Strong grasp of software development workflows and familiarity with how product, engineering, and business teams collaborate.
• Exceptional written and verbal communication skills in English, with the ability to craft clear, concise, and impactful messages across audiences.
• Highly organized, detail-oriented, and proactive, able to manage multiple priorities while maintaining quality and follow-through.
• Open-minded, fast learner, and resourceful, always eager to take on challenges, embrace feedback, and continuously improve.
• Self-driven, analytical, and confident in navigating ambiguity - capable of turning ideas into structured action and supporting high-level decision-making.
• Thrives in a fast-paced, startup-like environment, enjoys solving problems, and takes pride in contributing to a collaborative and high-performance culture.
• Excited to leverage business analysis and coordination skills in a strategic, high-visibility role, working closely with leadership to make a meaningful impact on Everfit’s growth.